Digital Signature Certificates
The Digital Signature Certificate (DSC) may be called one individual’s electronic signature like their personal signature. It confirms the identity of DSC affixing person when he files or submit or send documents electronically online. In the same way like a handwritten signature confirms the identity of person or consent of the signee in paper document format, a digital signature certificate confirms the identity or consent of the signee in electronic documents. Nearly all the government departments in India accept digitally signed documents from CCA like eMudhra, Sify, VSign etc.
Mostly all kinds of Class 2 or Class 3 Digital signatures certificates can be bought online from CoTaxo through a completely online process for a validity of 2 or 3 years. CoTaxo may assist you to apply and obtain Class 2 or Class 3 DSC from the Certifying Authority like Sify, VSign or E-Mudhra. All our digital signatures are given in FIPS compliant ePass USB tokens or Proxkey tokens to protect the signature until the end of validity.
Types of Digital Signatures
Class 2 Digital Signature Certificate
Class 2 Digital Signatures are used to verify the identity of a person against a pre-verified database. The Class 2 DSC can be used for efiling with several departments like MCA, GST, Income Tax department, EPFO, etc. These kind of Class 2 Digital Signatures are issued in a USB token after the successfull verification of the Identity and address proof documents of the applicant. It is Class 2 DSC tokens that are used for company registration, LLP registration, Income Tax return filing, GST registration, GST return filing, MCA annual return filing and Import Export code registration.
Class 3 Digital Signature Certificate
Class 3 Digital Signatures is used to establish the identity of the signee in e-commerce and e-tendering. For example, many of the online e-tenders require auction participants to participate in the bidding using a Class 3 Digital Signature to establish their acceptance of the bid electronically. Class 3 Digital Signatures are issued only after the Registering Authority verifies the identity of the applicant, in-person. The Class 2 DSC can be, Signing+Encryption, Signing only, Combo with Organisation name etc.
Document Required for Digital Signature (DSC)
The requirements of the documents varies depending on the type of the digital signature being applied and from which it is being applied:
Documents Required for Indian Nationals
In case the applicant is an Indian National, following documents are required for identity and address proof:
- Self attested copy of Passport
- Self attested copy of PAN Card of the Applicant
- Self attested copy of Driving Licence
- Bank Account Passbook containing the photograph and signed by an individual with attestation by the concerned Bank official
- A photo ID card issued by the Ministry of Home Affairs of Centre/State Governments
- Any Government-issued photo ID card bearing the signatures of the individual
- AADHAAR Card
- Voter ID Card
- Driving Licence (DL)/Registration Certificate (RC)
- Water Bill (Not older than 3 months).
- Electricity Bill (Not older than 3 Months)
- Latest Bank Statements signed by the bank (Not older than 3 Months)
- Service Tax/VAT Tax/Sales Tax registration certificate
- Property Tax/ Corporation/ Municipal Corporation Receipt
Documents Required for Foreign Nationals
In case of a Foreign National applicant, following documents are required for identity and address proof:
- Attested copy of Applicant Passport
- Attested copy of VISA (If the applicant is out of the native country).
- Attested copy of Resident Permit certificate (If the applicant is in India)
- Attested copy of Applicant Passport
- Attested copy of any other Government-issued Address Proof
The identity and address proof of foreign nationals must be attested by the following authorities:
- Embassy of Native Country (If the applicant is out of the native country)
- Apostilized by Native Country, after Public Notary (if the country is in Hague Convention)
- Consularized by Native Country, after Public Notary (if the country is not in Hague Convention)
Use of your Digital Signature Certificate
One must be using his Class 2 or Class 3 digital signature certificate for multiple reasons like filing ROC Return filing, GST return filing, filing income tax return, PF & ESI Return filing etc. For security reasons, the Digital Signature Certificate is stored on a hardware device, a Cryptographic USB Token known as ePass or ProxKey tokens. The USB token can save Digital Signature Certificate in itself. The USB token cannot save any other information in it like other PenDrives.
To use your Digital Signature Certificate token, follow the steps below:
Step 1: Before using the DSC, you must be plugging in the USB token, download and install the e-pass 2003 or ProxKey token driver.
Step 2: After installation. You can change the password on the token by selecting the option “CHANGE USER PIN”.
Step 3: Once you have signed a document, unplug the USB token from your computer and store it in a safe place.
IMPORTANT: Never click the initialize/delete button in ePass 2003 or Proxkey driver menu before the expiry of the Digital Signature certificate. If you click on either the initialize or delete button, the Digital Certificate will be deleted, and the token will become unusable.
Keep the USB token password safe and never lose the password for your USB token or inadvertently entering the wrong password multiple times. In case a password is lost, or the USB token is locked, there is no way to retrieve or use the Digital Signature. You will have to purchase a new Digital Certificate and USB token.